29 Oct Commission Meeting Minutes 10-14-24
PORT COMMISSION OF THE PORT OF EDMONDS MINUTES OF REGULAR MEETING
October 14, 2024
COMMISSIONERS PRESENT
Jay Grant, President
David Preston, Vice President
Janelle Cass, Secretary
Steve Johnston
Selena Killin
STAFF PRESENT
Angela Harris, Executive Director
Tsz Yan Brady, Director of Finance and Administration
Brittany Williams, Manager of Properties and Economic Development
OTHERS PRESENT
Jordan Stephens, Port Attorney
John Brock, Town of Woodway Council
Will Chen, City of Edmonds Council
I. CALL TO ORDER
President Grant called the meeting to order at 7:00 p.m.
II. FLAG SALUTE
All those in attendance participated in the Pledge of Allegiance to the American Flag.
III. ROLL CALL
All Commissioners are present.
IV. APPROVAL OF AGENDA
COMMISSIONER CASS MOVED TO APPROVE THE AGENDA AS SUBMITTED. COMMISSIONER KILLIN SECONDED THE MOTION, WHICH CARRIED UNANIMOUSLY.
V. PUBLIC COMMENTS (Each comment shall generally be limited to 3 minutes or less and shall be limited to Port business)
• Mr. Chris Boucher, a dry storage tenant, provided a comment requesting modification of the 21 moves/month policy.
• Mr. Josh London, a dry storage tenant, provided a comment requesting modification of the 21 moves/month policy.
VI. CONSENT AGENDA
COMMISSIONER CASS MOVED THAT THE CONSENT AGENDA BE APPROVED TO INCLUDE THE FOLLOWING ITEMS. COMMISSIONER PRESTON SECONDED THE MOTION, WHICH CARRIED UNANIMOUSLY.
A. Approval of September 30, 2024 Meeting Minutes
B. Approval of Payments in the amount of $588,494.80
VII. POSSIBLE ACTION
A. Executive Director Harris reviewed the request for Resolution No. 24-07 for the Boating Facilities Program RCO application for the mid-marina breakwater repairs.
COMMISSIONER CASS MOVED THAT THE COMMISISON ADOPT RESOLUTION NO. 24-07 TO AUTHORIZE PORT STAFF TO EXECUTE THE NECESSARY PAPERWORK TO APPLY FOR THE WASHINGTON STATE RECREATION AND CONSERVATION OFFICE BOATING FACILITIES PROGRAM FUNDING TO REPAIR THE MID-MARINA BREAKWATER. COMMISSIONER JOHNSTON SECONDED THE MOTION, WHICH CARRIED UNANIMOUSLY.
VIII. INFORMATION
A. Administration and Maintenance Building – Port & Community/Retail Space
A proposal was presented by staff for the use of the 1,900sf unfinished space in the Administration and Maintenance building to provide further space for Port expansion as well as provide for commercial/retail/community space. Through discussion, it was determined that the Commission would like more analysis before making a decision.
IX. CITY OF EDMONDS AND WOODWAY REPORTS
• Councilmember Chen provided an update on the City of Edmonds budget and draft EIS & City Comprehensive plan.
• Councilmember Brock provided an update on the Town of Woodway levy.
X. EXECUTIVE DIRECTOR’S REPORT
Executive Director Harris provided the following updates:
• Overview of Accountability and Financial audits performed by the State Auditor’s Office. The Port of Edmonds 2022-2023 audit will begin November 8 with target completion by end of December. There will be an audit entrance and exit conference, and the Commissioners on the Finance committee will be invited to those meetings.
• Harbor Square Atrium Projects for building 3 and 4 are completed. Design/permitting for building 1 (target construction next summer) will begin as soon as the budget is approved.
• Provided an overview of the next four meetings currently planned agenda items.
XI. COMMISSIONER’S COMMENTS AND COMMITTEE REPORTS
• Commissioner Johnston – Has been meeting as part of the WPPA Investment committee. Will attend the October 22 Finance committee meeting.
• Commissioner Preston – Plans to attend a strategic planning meeting for the WPPA, WPPA Small Ports conference, and Economic Alliance of Snohomish County board meeting.
• Commissioner Cass – Plans to attend the City of Edmonds draft EIS public hearing. Summarized some key learnings from the PNWA Annual meeting. Shared some thoughts regarding the City of Edmonds green incentives.
• Commissioner Killin – Attended the PNWA Annual meeting and summarized key learnings. Meeting with the North Sound Bicycle Advocates organization this week per their request.
• Commissioner Grant – Attended the WPPA Legislative committee meeting and summarized key issues. Will be attending the October 22 Finance committee meeting and the AAPA Annual Convention starting October 28.
XII. WORKSHOP
2025 Preliminary Budget & Comprehensive Scheme of Harbor Improvements
Executive Director Harris reviewed the compiled document that contains links to the current document set that makes up the Comprehensive Scheme of Harbor Improvements. She explained that there will be two additional possible resolutions this year to adopt at the November 12, 2024 meeting. This compilation of documents was to add clarity in the document set for the current Comprehensive Scheme of Harbor Improvements as part of the Port’s Strategic Goals. Next year, this document will be completely updated and refreshed as part of the Port’s Strategic Goals.
Director Brady reviewed the preliminary 2025 budget that was drafted based on the budget baseline conditions and property tax levy discussion at the July 29 Commission meeting. This was the first time the budget was presented to the Commission and public. It has been available on the Port’s website since October 10, 2024. At the October 28 meeting any changes to the budget will be discussed. At the November 12 meeting the budget will be presented to be adopted by the Commission.
XIII. EXECUTIVE SESSION
Commissioner Grant announced the Port of Edmonds Commission will move into Executive Session pursuant to RCW 42.30.110(1)(c) at 9:08pm and will last 30 minutes. The Executive Session will conclude at 9:38pm and at the conclusion, the Commission will return to regular Commission meeting with no related announcements or actions taken. The Commission returned to public meeting at 9:38pm and extended the session from 9:38pm for an additional 15 minutes to 9:53pm. The Commission returned to the regular Commission meeting at 9:53pm with no related announcements or actions taken.
XIV. ADJOURNMENT
The Commission meeting was adjourned at 9:53pm.
Janelle Cass,
Port Commission Secretary