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Commission Meeting Minutes 4-29-24

15 May Commission Meeting Minutes 4-29-24

Posted at 16:23h in Commission Notices by

 

Port Commission of the Port of Edmonds    Minutes of Regular Meeting

April 29, 2024

 

COMMISSIONERS PRESENT

Jay Grant, President

David Preston, Vice President

Janelle Cass, Secretary

Steve Johnston

Selena Killin

 

 STAFF PRESENT

Angela Harris, Executive Director

Brandon Baker, Deputy Executive Director

Tsz Yan Brady, Director of Finance and Administration

 

OTHERS PRESENT

Jordan Stephens, Port Attorney

John Brock, Town of Woodway

 

  1. CALL TO ORDER

President Grant called the meeting to order at 7:00 p.m.

 

  1. FLAG SALUTE

All those in attendance participated in the Pledge of Allegiance to the American Flag.

 

  • APPROVAL OF AGENDA

COMMISSIONER CASS MOVED TO APPROVE THE AGENDA AS SUBMITTED.  COMMISSIONER JOHNSTON SECONDED THE MOTION, WHICH CARRIED UNANIMOUSLY.

 

  1. PUBLIC COMMENTS (Each comment shall generally be limited to 3 minutes or less and shall be limited to Port business)
  • Joe Scordino thanked Commissioner Preston for volunteering to help with Perrinville creek salmon release. He also suggested we could collect data by adding a camera pointing to the Edmonds Marsh from our building and provided ideas/suggestions (such as a bait shop) for the commercial space in the new admin building.
  • Alan Townsend – Vice Chair of the Economic Development Commission was excited to be part of the ribbon cutting and thanked Commissioners Killin and Preston for their service on the Economic Development Commission.

 

  1. CONSENT AGENDA

COMMISSIONER JOHNSTON MOVED THAT THE CONSENT AGENDA BE APPROVED TO INCLUDE THE FOLLOWING ITEMS.  COMMISSIONER KILLIN SECONDED THE MOTION, WHICH CARRIED UNANIMOUSLY.

  1. Approval of April 8, 2024 Meeting Minutes
  2. Approval of Payments in the amount of $2,014,826.77
  1. POSSIBLE ACTION

There were no action items on the agenda.

 

  • INFORMATION
    1. 1st Quarter Financial Report

Director of Finance and Administration Brady reviewed the 1st quarter 2024 financial highlights, including:

  • The combined Port gross revenue increased from Q1 2023 by $0.1 million or 5% and decreased from Q1 2024 budgeted amount by $73K or 3%.
  • The combined Port gross margin (revenue less cost of goods sold) increased from Q1 2023 by $0.1 million or 6% and decreased from Q1 2024 budgeted amount by $28K or 1%.
  • The combined Port operating expenses (before depreciation and amortization) increased from Q1 2023 by $0.3 million or 21% and decreased from Q1 2024 budgeted amount by $0.3 million or 18%.
  • The Port has spent $10.5 million current to date on the new administrative and maintenance building with anticipation of finalizing our occupancy in Q2 2024.
  • The Port has spent $0.7 million current to date on the North Portwalk and Seawall Reconstruction and is currently in the design phase.
    1. 1st Quarter Marina Operations Report

Deputy Executive Director Baker reviewed the 1st quarter 2024 marina operations highlights, including:

  • In the 1st quarter, the Port experienced 15 terminations and assigned 22 spaces. The waitlist has 360 total applications on file, compared to 352 in the 1st quarter of 2023.
  • During the 1st quarter, Dry Storage had an 81.7% occupancy rate compared to 80.7% in the 1st quarter of 2023. 50 trailers are currently stored in the Dry Storage area.
  • The total number of guest boats increased by 12% (22 boats), and the total number of nights increased by 2% (6 nights) during the 1st quarter of 2024.
  • Total Gallons pumped: increased by 37% or 7,923 more gallons compared to 2023.
  • He also reviewed boat moves and equipment updates and repairs, as well as document compliance, public launch statistics, boatyard and Travelift activity, and environmental updates.

 

  • CITY OF EDMONDS AND WOODWAY REPORTS
  • Council member Brock thanked the Port for the invitation to the ribbon cutting and noted that on May 20 there is a required public hearing for the Point Wells annexation.

 

  1. EXECUTIVE DIRECTOR’S REPORT

Executive Director Harris provided the following updates:

  • An update on the North Portwalk and Seawall Reconstruction project funding and permitting status and next steps.
  • Atrium windows contract has been awarded based on commission approval to proceed with this portion of the project. We will work closely with tenants as construction is planned.

 

 

 

  1. COMMISSIONER’S COMMENTS AND COMMITTEE REPORTS
  • Commissioner Johnston – thanked staff for the ribbon cutting, mentioning it was a great event.
  • Commissioner Cass – thanked staff for the ribbon cutting preparation. She also attended Annie Crawley’s dive event on Sunday and has attended a couple of city council meetings since the last Port meeting.
  • Commissioner Killin – thanked staff for the ribbon cutting and preparation. She also attended the Economic Development Commission meeting and is working on building those relationships.
  • Commissioner Preston – attended the city council meeting last week. Thanked staff for the great ribbon cutting – it exceeded his expectations with all the well thought out details. He commented it was great to see the coho release with Joe Scordino and that on May 25 at 10:30 am there will be another release at Yost Park. He also attended the Annie Crawley dive event and appreciates all she does and the way she weaves education, safety and security into her events.
  • Commissioner Grant – mentioned he is watching the fire service’s planning process and appreciated the atmosphere of the new building on the day of the event – it was a very positive and nice event.

 

  1. WORKSHOP
    1. Strategic Plan Draft #2 – Commissioner Review and Discussion

The Port of Edmonds began a strategic plan update in December of 2023 led by Helmsman Strategic LLC. The first strategic plan workshop occurred on January 31, 2024. After reviewing the Port’s keystone documents, conducting commission and staff interviews, and holding this joint commission-staff interactive workshop, Helmsman Strategic LLC provided a draft of the strategic plan on March 11, 2024, to the commission. In April, the commissioners provided their individual feedback on the draft to incorporate it into the next draft of the plan.

 

In this workshop, Helmsman Strategic LLC provided a walkthrough of this second draft of the plan. The commission discussed the draft and worked towards a final version. The next steps were discussed, with the goal of finalizing the plan on May 13, 2024.

 

  • EXECUTIVE SESSION

There was no Executive Session.

 

  • ADJOURNMENT

The Commission meeting was adjourned at 9:32pm.

Janelle Cass,

Port Commission Secretary

 

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